Sanction Check#
Overview#
Thanks to a whole host of fully automatic processes integrated into Microsoft Dynamics 365 Business Central, the Sanction Check app helps avert situations where you might run the risk of getting into business with sanctioned individuals or organizations around the world.
With the new functionality, you can make sure that your vendors, customers, and employees comply with all applicable export control legislation, multiple trade restriction lists issued by the United States, and the EU’s anti-terrorism regulations (EC 881/2002 and 2580/2001).
What you get:
- Highly efficient checks against export restrictions
- A log that meets all regulatory requirements
- Manual review of address and personal information and periodic review of base data
- Automatic checks when creating sales or purchase documents
- Blocked contacts listed during transactions
Introduction Sanction Check#
See the following playlist for more videos explaining the app's functions:
Link to Microsoft App Source "KUMAVISION Sanction Check"
More learning resources#
Besides this article, you can consult the following user-friendly resources to learn more about the Sales Order Status feature:
Product videos
To see all videos about the app, use the general search function in Microsoft Dynamics 365 Business Central1 and enter Product Videos. Pick a video from the page and run it.
Tours
You can also take a tour explaining the app’s most important features. When you’re on a page that includes Sales Order Status content, go to the ribbon at the top, choose the Help icon, and then select Take a Tour in the first About… FactBox.
Setup#
Wizard#
After installation of the Sanction Check app, the setup wizard opens.
Alternatively, you can run the wizard by selecting Assisted Setup > Sanction Check or enter the required information directly in Sanction Check Setup.
Sanction Check Setup#
General FastTab#
| Field | Description |
|---|---|
| Validity Period | Specify, in days, until when the results of sanction checks are valid. Afterward, the checks must be rerun with the help of the job queue. |
| Save Request and Return Data | Specify if, besides the results, all incoming and outgoing data streams related to the checks should be saved. If this toggle is turned on, requests to and responses by the web service are stored in the app and can be viewed on the Sanction Check Entities page. |
| Max. Message Size | Specify, in bits, the message size limit for search requests. Note This value should only be changed if a corresponding error message is returned by the web service. |
| Enabled Provider | Specify which provider you would like to use to carry out the checks. The following options are available: None No checks will be carried out. Ecovium – S-Check (Pay per Use) This option is available exclusively for existing customers and will no longer be offered in the future. Ecovium – S-Check You have a valid contract with Ecovium. BEO – Sanction List You have a valid contract with BEO. |
Enabled Provider#
This FastTab is showed when the Enabled Provider field is set to either Ecovium – S-Check or BEO – Sanction List. This is where the provider's connection information is specified.
| Provider | Description |
|---|---|
| Ecovium - S-Check | Further information about Ecovium's sanction list service can be found at: ecovium: Sanctions Check List |
| BEO - Sanktionsprüfung | Further information about BEO's sanction list service can be found at: BEO - Sanctions Check List |
Ecovium - S-Check Connection Details#
This FastTab is showed when the Enabled Provider field is set to either Ecovium – S-Check. This is where the provider's connection information is specified. Further information about Ecovium's sanction list service can be found at: ecovium: Sanctions Check List
| Field | Description |
|---|---|
| Endpoint Address | Shows the web service endpoint. The default address is: "https://z3.tia.com/Kumavision-SCHECK/addressScreening" |
| User Name | Specify the username for login to the web service. |
| Password | Specify the password for login to the web service. |
| Company | Specify the S-CHECK company for connecting to the web service. |
| Search Profile Name | Specify the search profile name for the web service. |
BEO#
This FastTab is showed when the Enabled Provider field is set to either BEO - Sanctions Check List. This is where the provider's connection information is specified. Further information about BEO's sanction list service can be found at: BEO - Sanctions Check List.
| Field | Description |
|---|---|
| BEO URL Endpoint | Shows the web service endpoint. The default address is: https://z3.tia.com/Kumavision-SCHECK/addressScreening |
| BEO User Name | Specify the username for login to the web service. |
| BEO Password | Specify the password for login to the web service. |
| BEO Client ID | Specify the client ID for logging in to the BEO web service here. |
| BEO Client Secret | Specify the client secret for logging in to the BEO web service here. |
Sales FastTab#
On this FastTab, you can select the document transactions and addresses that sanction checks should be run on in sales.
Purchasing FastTab#
Here you can select the document transactions and addresses that sanction checks should be run on in purchasing.
Result Bitmaps FastTab#
On this FastTab, you can specify the icons that should be used to indicate the results of sanction checks. Options are:
- None
No check has been run. - Undecided
The check results aren’t clear. - OK
No sanctions seem to be in place. - Blocked
Sanctions have been found.
Ribbon functions#
Batch Check of Entities#
Checks if sanctions have been placed on a business contact or employee within the specified filters.
Excluded from the check are contacts and employees with a check result that is still valid or for whom the Skip Sanction Check toggle is turned on.
Force Batch Check of Entities#
Rechecks if sanctions have been placed on a customer or vendor within the specified filters.
This function can be used to check business contacts that the Skip Sanction Check toggle is turned on for or contacts whose last check is still valid.
Job Queue Entries#
These entries specify—based on Report 70112170 (Sanction Check Batch)—when checks should be repeated.
By using filters within the Job Queue Entries, the check can be restricted to specific business contacts - for example, only to customer or vendors. This allows the check to be controlled efficiently and in line with requirements.
Note
Adding a sanction check entry to the job queue means that the check is going to be run regularly (that is, when it hasn’t been run yet and whenever its result is no longer valid), with each check needing to be paid for.
Workflows#
Indicates the response to changes in check results.
A template named ‘Block customer or vendor due to sanction check result,’ to block customers or vendors entered on sanctions lists, is already available for this purpose.
Use sanction checks#
Customer check#
To check for sanctions placed on a customer, open the relevant customer card, and then choose the Force Sanction Check Update action in the Sanction Check FactBox.
If sanctions are found, the customer is blocked. Otherwise, the system returns a result of OK or Undecided.
You can use the lookup on the Result field to open the Sanction Check Entities page, where you find more information about the result.
Customer account verification#
To check whether a certain account belongs to a sanctioned individual or organization, open the relevant customer bank account card and choose Force Sanction Check Update in the Sanction Check FactBox.
If sanctions are found, the account is blocked. Otherwise, the system returns a result of OK or Undecided.
You can use the lookup on the Result field to open the Sanction Check Entities page, where you find more information about the result.
Note
For technical reasons, you need to individually check every bank account that is assigned to the customer.
Vendor check#
To check for sanctions placed on a vendor, open the relevant vendor card, and then choose the Force Sanction Check Update action in the Sanction Check FactBox.
If sanctions are found, the vendor is blocked. Otherwise, the system returns a result of OK or Undecided.
You can use the lookup on the Result field to open the Sanction Check Entities page, where you find more information about the result.
Vendor account verification#
To check whether a certain account belongs to a sanctioned individual or organization, open the relevant vendor bank account card and choose Force Sanction Check Update in the Sanction Check FactBox.
If sanctions are found, the account is blocked. Otherwise, the system returns a result of OK or Undecided.
You can use the lookup on the Result field to open the Sanction Check Entities page, where you find more information about the result.
Note
For technical reasons, you need to individually check every bank account that is assigned to the vendor.
Contact check#
To check for sanctions placed on a contact, open the relevant contact card, and then choose the Force Sanction Check Update action in the Sanction Check FactBox.
If sanctions are found, the contact is blocked. Otherwise, the system returns a result of OK or Undecided.
You can use the lookup on the Result field to open the Sanction Check Entities page, where you find more information about the result.
Employee check#
To check for sanctions placed on an employee, open the relevant employee card, and then choose the Force Sanction Check Update action in the Sanction Check FactBox.
If sanctions are found, the employee is blocked. Otherwise, the system returns a result of OK or Undecided.
You can use the lookup on the Result field to open the Sanction Check Entities page, where you find more information about the result.
Automatic checks before document transactions#
In Sanction Check Setup, you can specify the documents and addresses that should be checked prior to making transactions.
Automatic check of customer or vendor#
A check specified for a document and address in Sanction Check Setup is run automatically when you initiate the corresponding transaction (such as the release of a sales order).
Checks are only run if they haven’t been or if their results are no longer valid.
If an entry on a sanctions list is found during a check, the relevant document function is blocked.
Entity sanction checks#
This list shows all the checks that have been run so far, including their results and associated details. You can specify in Sanction Check Setup whether the list should also store all incoming and outgoing XML files related to the checks.
Sanctions check lists#
- Consolidated list of Financial Sanctions Targets [HM-List]
- Specially Designated Nationals List [US-SDN]
- Denied Persons List [US-DPL]
- Unverified Parties List [US-UVL]
- Entity List [US-EL]
- UN Consolidated United Nations Security Council List [UN-CSL]
- Sectoral Sanctions Identifications List [US-SSIL]
- The List of Foreign Financial Institutions Subject to Part 561 [US-part561]
- Palestinian Legislative Council List [ns-plc]
- Foreign Sanctions Evaders List [US-FSE]
- Military End User [MEU-List]
- NON-SDN Menu-Based Sanctions List [NS-MBS-List]
- Non-SDN Chinese Military-Industrial Complex Companies List [NS-CMIC List]
For detailed information and a complete list of sanctions lists supported by your provider, please contact your provider.
FAQs#
Can I rerun a sanction check after editing a business contact despite the result of the current check still being valid?
Yes. You can use the Update Sanction Check action in the Sanction Check FactBox for this.
How can I deactivate a check, for example, because the result from it turned out to be a false positive?
Set the Skip Sanction Check toggle on the relevant customer or vendor card (on the Shipping or Receiving FastTab). This skips the check so that you can edit the record.
Note: Make sure that the result of the check really is a false positive.
Does the batch job run checks on all business contacts?
No. The batch job excludes contacts who have already been reviewed unless their last check is no longer valid. Use the Validity Date field in Sanction Check Setup to specify when checks should be rerun.
Where do I find information about all the sanction checks run in the app?
The Sanction Check Entities page lists every check available, whatever its result. If specified in setup, the page also stores all incoming and outgoing data streams related to the checks.
How can I open a link shown in the Entity Line Comment FactBox on the Sanction Check Entity page?
You need to right-click the link, and then choose Open Link in New Tab.
Can I delete the result of a check?
No. This is because you need to be able to trace the checks that have been run. You can find all their results (and more) on the Sanction Check Entities page.
What happens after the free trial has expired?#
What happens after the free trial? from KUMAVISION on Vimeo.
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