Minimum expiration dates#
To prevent the purchase and sale of perishable goods that are close to expiring, you can specify a minimum shelf life for each item that you ship or receive. The shelf-life fields then need to be filled in as described in the following table.
Based on your needs, you can specify minimum expiration dates for shipments and receipts on location, item, item category, item reference, or stockkeeping unit cards, or do so on the Warehouse Setup page.
| Field | Description |
|---|---|
| Min. Expiration Date (Outbnd.) | Specify the formula that will be used to determine if an item can be shipped on a certain day. To be able to ship the item, the expiration date entered for it must be greater than the planned shipping date plus the time span calculated by the formula in this field. |
| Min. Expiration Date (Inbnd.) | Specify the formula that will be used to determine if an item can be received on a certain day. To be able to receive the item, the expiration date entered for it must be greater than the planned receipt date plus the time span calculated by the formula in this field. |
Workflow#
When you post an item, the system searches for its expiration date in the following order:
- Item references
- Item master (item card)
- Item category (as specified on the item card)
- Stockkeeping units
- Warehouse Setup
You then see an error message if an item is about to expire (or has expired already).
Note
Inbound or outbound expiration dates that you fill in for an item category are copied automatically to any item that you create based on this category.
By user#
If a certain user still needs to be able to post items with low shelf lives, you can turn on the Ignore Min. Expiration Dates toggle on the relevant line in User Setup.
With the toggle active, the user is informed during posting that the entered items are below the minimum and is asked whether to post them regardless. Choosing No will cancel the posting process.
By location#
You can also add expired inventory to certain warehouses (such as scrap locations) by turning on the Ignore Min. Expiration Dates toggle on the relevant location cards.